Schedule staff to Ofsted ratios in minutes, not hours.
See who's available. See what coverage you need. Match them instantly.
Collect
Build
Deploy
Availability chaos blocks planning.
Managing flexible staff availability at scale creates planning bottlenecks before timetables can even begin. Scattered responses, incomplete data, and last-minute changes make it impossible to build timetables with confidence.
- ✗No central availability record
- ✗Scattered responses across multiple channels
- ✗Manually tracking Ofsted ratio requirements
- ✗Last-minute panic when sessions are understaffed
Availability before shifts
Open an availability window for your session. Staff receive a WhatsApp prompt, submit when they can work, once, centrally, and you get an instant audit trail. No more chasing, no more guesswork.
- One-click availability windows per session
- WhatsApp integration for prompts
- Auto-reminders for non-responders
- Real-time response tracking
Visual, constraint-aware deployment
A timetable builder that prevents mistakes before they happen.
Drag staff onto days they're available. Invalid placements are blocked by design. No more accidental ratio violations, no more scheduling people who can't work. See coverage gaps and required ratios in real time.
Draggable staff chips
Only appear on available days
Constraints enforced
At the UI level
Coverage gap visualisation
Real-time monitoring
Ratio requirements
Setting-specific rules
Multi-setting deployment
Support across settings
Automatic nudging, not conversations
Once availability is in and timetables are built, deployment happens automatically. Staff see their schedules, WhatsApp sends confirmations, and you have a complete audit trail of every decision.
Audit trail
Every availability submission tracked
Impossible schedules prevented
Blocked at build time
Payroll-ready summaries
Export and process easily
Coverage gap alerts
Before finalisation
Secure by design
Role-aware access keeps managers and staff in the right views and permissions.
Built for wraparound care
Designed for breakfast clubs, after school clubs, and holiday clubs with sessional staff.
Simple, transparent pricing
One straightforward plan with everything you need. No hidden fees, no per-user charges.
Everything included:
Need multiple settings?
We can help you roll out across several settings.
See it in action.
Book a 15-minute walkthrough. We'll show you how the constraint-aware builder prevents impossible timetables and eliminates availability chasing.